Space Planning

When you are faced with many challenges in a growing business or a new start-up – space planning might be the last thing on your mind. You may even question the importance or relativity of it. Here are some reasons you may want to consider employing our space planning services:

M2 Calc

Function of a Space Planner

Workspace Flexibility

Workplace flexibility is about an employee and an employer making changes to when, where and how a person will work to better meet individual and business needs. Flexibility enables both individual and business needs to be met through making changes to the time (when), location (where) and manner (how) in which an employee works. Flexibility should be mutually beneficial to both the employer and employee and result in superior outcomes.

Workplace flexibility enables employees to be more relaxed, more engaged, and more productive. It boosts morale and prevents burn out. Workplace flexibility encourages employees to find the best work-life balance strategy that best fits their realities. It also aids in improving physical and mental health because employees get restful breaks when they need to. The whole company can cut down on expenses. At the same time, everyone can have more time for families.

Employee experience

Employee experience is the combination of three distinct things that exist within any organization regardless of industry, size, and location. The other parts of employee experience are the technological environment and the physical environment. The technological environment is the tools an employee needs to do their job, including the user interface, mobile devices, and desktop computers. An organization should provide relevant and modern tools that allow employees to get their job done. The physical environment includes anything that can be seen, heard, touched, and tasted like the desks, chairs, art, and meals. This is crucial because employees spend most of their time inside the organization so it should have a positive effect on them. All three of these aspects should be focused on to create an environment where people want to show up!

    First Impressions Last. This is not a cliché – studies show that when a person enters your space they will pick up whether your company is financially strong enough to pay attention to finer details like the look & feel of your office space. They form a mental image of your level of success based on what they see. It would be a great tragedy if your “looks” don’t accurately portray your values and “wealth”.
  • FLOW:
    If proper planning is employed it will ensure a natural work flow. You won’t have visitors walk past the kitchen or messy creative person’s desk, or have access to sensitive information.
  • Future growth:
    Your company’s growth should be taken into consideration when planning your office layout. The last thing you want is to be tied into a lengthy lease with a space too small to accommodate new staff. This will also eliminate unnecessary shifting of employees, which can cause disruption and unhappy staff – which will decrease productivity.

When you are space planning an office, you have to think of everything – that’s why it’s a good idea to enlist our help – because you don’t know what you don’t know!

Have you thought of how many washrooms / cubicles you are going to require?  Do you want separate male / female ablutions or do you want to create a modern unisex space?


Who needs an office? Cubicle or open plan?
“ I use the printer more, so I need to sit close to the printer! “
“ I have WAY more paperwork than you, so I need a bigger desk!”

These are all very real and valid common comments from the workforce. People who work closely together in teams will need to be seated together.

The nature of your office structure / seating will depend heavily on your company culture. If you have a very corporate company that possibly deals with sensitive information your office to open plan ratio will be very different from a company in the creative / marketing space. In this case – you will have to pay close attention to alternative kinds of boardroom & meeting rooms.

We have definitely seen a rise in Executives with big offices including meeting areas into their spaces, making their private offices more functional and utilising the space more efficiently.

Office workspace design planning

Canteen & Pause Areas

By enlisting the help of a space planner & interior designer, you can create a healthy working environment that promotes productivity and will keep up staff morale.  Its so much more than just choosing the right colour paint!

The constant evolving & improving of technology affects & improves the way people work and companies around the world have realised the importance of pause areas – to give staff a break from their routine & tasks will ultimately create better results.

Aesthetic Appeal

In simple terms, everyone wants a good-looking space to work from, that they can be proud of. It is the job of the space planner to achieve the perfect balance between visually delicious design and sensible, realistic layouts. We have to ensure minimal cluttering. Well-thought out office planning will help you add an artistic touch to the office space, while ensuring that logistics are fulfilled. Remember, if you want the best team, those first impressions that your clients experience, is also experienced by potential new employees – so you want your staff to want to be at work. Give them a reason to be there early and stay late!

General Ergonomics in Office Design

Office Ergonomics Checklist:

  • Posture – Activity – Exercise.
    Maintain proper posture, paying careful attention to positioning of head, neck/spine, arms/wrists, hips/thighs and feet.
  • Lighting – Air – Noise.
    Maintain appropriate light levels for specific tasks
  • Work Style – Organization – Breaks.

How A Space Planner Saves You Money

Space planners can make sure you don’t spend more than you need to onyour interior design while still achieving beautiful results and having the proper drawings at the end of the process to build from. Space planners can takeinto account the dimensions of your space and help you think through work flow, collaborative space and customer environments to make sure your space is functional, stylish and comes in under budget.

For example, recent findings have revealed that an open office space plan may actually hinder productivity, according to The New Yorker. Adding offices or even basic, affordable cubicles can provide a greater sense of privacy and reduce distractions among employees. In many cases, a combination of open and closed spaces may be more suitable. With the help of a space planner, you can figure out the best way to use your office to encourage productivity.

Going Green – can save you money. Bright open windows can reduce the need for artificial light, reducing your energy consumption and costs.

Broker JVs

We joint venture with Commercial Property Brokers, assisting their clients with the decision making process with securing the correct office space for them.  It is highly beneficial for the client to have both the broker & space planner working together from the get go.  For more information about this please email us on

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